Fuel cards are specialised payment cards designed for businesses with fleets of vehicles to manage fuel expenses efficiently. These cards are typically issued by fuel card providers like BP and can be used at specific fuel stations or a network of partnering stations across the UK. Buying your fleet’s fuel cards through Crystal Ball helps you save money and get access to even cheaper rates than other fuel card providers.
With a fuel card solution, fleet managers can control and monitor fuel expenditures, simplifying accounting processes, and providing cost-saving opportunities.These cards cover various fuel types, including petrol, diesel, and electric fuel, making them ideal for fleets transitioning towards electrification.
Plus, Crystal Ball’s fuel cards offer digital integration with our fleet management software, allowing for efficient fuel spend tracking and management. With HMRC-approved invoices and customisable online dashboards, fleet managers can easily monitor fuel consumption and expenses, simplifying financial management.
Crystal Ball’s fuels cards bring numerous benefits to fleet managers and drivers alike, including:
Company fuel cards work as a cost-effective solution for fleet managers, enabling them to save money on fuel costs and gain more control over fuel expenses. By partnering with fuel card providers like BP, fleet managers can access cheaper fuel prices with exclusive savings per litre at thousands of UK fuel stations.
A fuel card eliminates the need for drivers to carry cash or use personal credit cards for fuel purchases. It simplifies the payment process and provides a centralised platform for managing all fuel expenses, streamlining accounting tasks.
Fleet managers can set spending limits and restrictions on fuel card usage, ensuring that drivers adhere to company policies. This centralised control minimises the risk of misuse and empowers managers to make informed decisions about fuel management.
Business fuel cards come with PINs and security features, reducing the risk of theft or fraudulent transactions. In case of a lost or stolen fuel card, fleet managers can quickly deactivate it to prevent unauthorised use.
Crystal Ball’s BP fuel cards often have partnerships with a wide range of fuel stations across the UK, providing drivers with ample refuelling options and eliminating detours to find suitable stations.
The company fuel cards offer detailed transaction records and consolidated invoices, simplifying the accounting process and ensuring accurate reporting for HMRC and financial purposes.
Each Crystal Ball fuel card integrates with our fleet management software, allowing for seamless data integration and further optimisation of fleet operations.
Whether managing a small business fleet or a large one, fuel cards provide consistent savings, ensuring budget control and reducing the burden of immediate fuel payments.
The fuel card application process is typically straightforward and efficient, designed to provide businesses with quick access to fuel card services. The first step is for the business or fleet manager to submit an application to Crystal Ball, which you can do online or by contacting us. We will verify the applicant’s business details, which may include company registration, business address, and other relevant information.
Once the business is verified, the fleet manager can customise the fuel cards according to their specific requirements. This may involve setting spending limits, defining fuel types allowed, and selecting the network of fuel stations where the cards can be used. We’ll work with you to find the fuel card that works best for your business. Once your fuel card is all set up, our expert team is available to support your implementation and answer any questions.
Yes, fuel cards are beneficial for various types of businesses, from small enterprises to large corporations. It doesn’t matter if your fleet is made up of cars, trucks, or motorcycles; if your drivers need to buy fuel, a fuel card is the best option for cost savings at petrol stations.
Fuel cards make all the difference for fleet managers, empowering them with real-time monitoring of fuel consumption and expenses for all vehicles. This data-driven approach helps optimise routes, control fuel station expenses, and enhance overall fleet efficiency. With greater control over fuel management, fleet operators can make informed decisions that positively impact the business’ bottom line.
Additionally, fuel cards simplify the accounting process for fuel expenses. Fleet managers receive consolidated invoices and detailed transaction reports, making it easier to track fuel costs, allocate expenses to specific projects or departments, and comply with HMRC requirements.
The choice between a fuel card and a company credit card will depend on your fleet’s specific needs. For many large and small businesses, fuel cards offer fleet managers enhanced security, centralised control, and real-time monitoring, making them a more secure and useful option compared to company credit cards. With specific security features like PIN protection and usage restrictions, fuel cards reduce the risk of fraud and unauthorised spending. Fleet managers can customise each fuel card, set spending limits, and restrict usage to fuel-related expenses only.
While your fuel card can be used to get the best deal on petrol at a wide network of petrol stations across the country, they are not accepted at all service stations. We’ve chosen to partner with BP’s fuel card offering because of the immense number of participating UK fuel stations to ensure our customers are never far from one.
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